Privacy Policy

How We Handle Personal Data

This Privacy Policy explains how GWayBiz collects, uses, stores, shares, and protects personal data when visitors use the website, request a consultation, submit information through online forms, or communicate with GWayBiz in relation to its services.

GWayBiz provides corporate coordination, company formation, company purchase, international business support, and personal consultation services depending on the client’s request. Such services may include assistance related to business expansion, corporate structuring, legal address coordination, document preparation, compliance support, banking preparation, relocation-related guidance, residence permit-related coordination, and other matters connected with entering, establishing, or operating in a foreign jurisdiction.

By using the website, submitting a form, contacting GWayBiz, or providing information to GWayBiz, the visitor or client acknowledges that personal data may be processed in accordance with this Privacy Policy.

For the purposes of this Privacy Policy, GWayBiz acts as the data controller in relation to personal data collected through this website, contact forms, email communications, consultation requests, and related client communications.

Brand name: GWayBiz

Website: gwaybiz.com

Email: info@gwaybiz.com

If you have any questions about this Privacy Policy, the processing of your personal data, or your data protection rights, you may contact us by email.

GWayBiz may collect and process different categories of personal data depending on the manner in which the visitor or client interacts with the website and the type of service requested. Such data may include name, surname, email address, telephone number, country of residence, nationality, preferred method of communication, and any other contact details voluntarily provided by the visitor or client.

Where the request concerns corporate services, GWayBiz may collect and process information relating to an existing or proposed company, business activity, ownership structure, shareholders, directors, beneficial owners, target jurisdictions, business model, expected operations, banking requirements, regulatory matters, and other relevant corporate information.

Where the request concerns personal matters, including residence permit guidance, relocation-related coordination, business immigration, university-related routes, or entry into another jurisdiction, GWayBiz may collect and process information relating to the client’s personal circumstances, objectives, current country of residence, intended destination, family circumstances where relevant, educational or professional background where relevant, and any documents necessary to assess and process the request.

Depending on the nature of the service, the visitor or client may also provide copies of supporting documents, including passports, identity cards, proof of address, company documents, registry extracts, powers of attorney, certificates, agreements, financial or business information, application forms, or other documentation required for the relevant service.

GWayBiz may also collect and store information contained in emails, messages, consultation requests, calls, meeting notes, forms, and other communications exchanged between the visitor or client and GWayBiz.

When the website is accessed, certain technical data may be collected automatically, including IP address, browser type, device type, operating system, pages visited, approximate location derived from technical data, date and time of access, referral source, and website usage information. The website may also use cookies or similar technologies to ensure website functionality, improve user experience, analyse website traffic, and support marketing or analytical tools. Further information regarding the use of cookies is provided in the Cookie Policy.

Personal data may be collected directly from the visitor or client when a contact form is submitted, a consultation is requested, an email or message is sent, a call is booked, or documents are provided. Information may also be collected during consultations, meetings, and service-related discussions.

In certain cases, information may be obtained from public sources, company registers, business registers, sanctions lists, professional databases, official authorities, local partners, service providers, lawyers, accountants, notaries, agents, corporate service providers, or other third parties involved in the provision of the requested service.

Personal data is processed for the purpose of responding to enquiries, answering questions, providing initial information, preparing service proposals, understanding the client’s objectives, assessing the requested service, coordinating company formation or company purchase processes, providing corporate services, assisting with personal consultation matters, and managing client relationships.

Personal data may also be processed for the preparation of invoices, engagement terms, client files, internal records, and communication history. Depending on the nature of the service, such data may be used to coordinate with local lawyers, accountants, notaries, banks, payment institutions, registered agents, corporate service providers, tax advisers, immigration advisers, translators, document service providers, or other professionals involved in the relevant matter.

Where applicable, personal data may be processed in order to comply with legal, tax, accounting, anti-money laundering, sanctions screening, recordkeeping, and regulatory obligations. Personal data may also be processed for the protection of GWayBiz’s rights and legitimate interests, prevention of fraud, management of disputes, enforcement of applicable terms, maintenance of website security, improvement of services, and analysis of website usage.

Where permitted by applicable law, personal data may be used to send service updates, newsletters, offers, or other information regarding GWayBiz services. The recipient may unsubscribe from, or object to, marketing communications at any time.

Where the General Data Protection Regulation or other applicable data protection laws apply, the processing of personal data is carried out on the basis of one or more lawful grounds.

Personal data may be processed on the basis of consent, including where the individual has agreed to receive marketing communications or has consented to the use of non-essential cookies or similar technologies.

Personal data may also be processed where such processing is necessary in order to take steps prior to entering into a service relationship, prepare a proposal, assess a service request, provide the requested services, or perform an agreement with the client.

In certain cases, personal data may be processed where such processing is necessary for compliance with legal, tax, accounting, anti-money laundering, regulatory, sanctions screening, recordkeeping, or other applicable obligations.

GWayBiz may also process personal data on the basis of legitimate interests, including responding to enquiries, managing client relationships, improving services, protecting legal and business interests, preventing fraud, maintaining website security, and ensuring the proper administration of the website and services, provided that such interests are not overridden by the rights and freedoms of the individual.

Where necessary, personal data may also be processed for the establishment, exercise, or defence of legal claims.

Personal data may be disclosed or transferred only where such disclosure or transfer is necessary and appropriate for the purposes set out in this Privacy Policy.

Depending on the nature of the request and the services to be provided, personal data may be disclosed to local lawyers, legal consultants, notaries, accountants, auditors, tax advisers, immigration advisers, translators, company formation agents, registered office providers, registered agents, corporate service providers, banks, payment institutions, fintech providers, compliance teams, public authorities, registries, tax authorities, courts, regulators, migration authorities, embassies, or other official bodies.

Personal data may also be disclosed to IT service providers, website hosting providers, CRM providers, email service providers, cloud storage providers, analytics providers, communication platforms, professional advisers, insurers, auditors, or other parties where such disclosure is necessary for business administration, compliance, service provision, security, or legal protection.

As GWayBiz provides international business and personal coordination services, personal data may be transferred to, stored in, or otherwise processed in countries outside the individual’s country of residence, including jurisdictions outside the European Economic Area. Such international transfers may be necessary for company formation, company purchase, banking preparation, residence or relocation-related assistance, document preparation, communication with local partners, or cooperation with authorities and professional service providers.

Where required by applicable law, appropriate measures are applied to protect personal data in connection with international transfers. Such measures may include contractual safeguards, data minimisation, restricted access, and disclosure of information only to the extent necessary for the requested service. GWayBiz does not sell personal data.

Personal data is retained only for as long as necessary for the purposes for which it was collected, including the provision of services, response to enquiries, maintenance of business records, compliance with legal obligations, resolution of disputes, and protection of GWayBiz’s rights and legitimate interests.

Enquiry and consultation data may be retained for a reasonable period following the last communication. Client files and service-related documents may be retained for the duration of the service relationship and for any additional period required or permitted under applicable legal, tax, accounting, compliance, regulatory, or recordkeeping obligations.

Marketing-related data may be retained until the recipient unsubscribes, withdraws consent, or objects to receiving such communications. Technical data and cookie-related data are retained in accordance with the relevant cookie, analytics, or technical settings applicable to the website.

GWayBiz applies reasonable technical and organisational measures designed to protect personal data against unauthorised access, loss, misuse, alteration, disclosure, or destruction. Such measures may include access controls, password protection, secure communication channels, restricted access to client files, document management procedures, confidentiality obligations, and the careful selection of service providers.

However, no method of transmission over the internet or method of electronic storage can be guaranteed to be completely secure. Accordingly, absolute security of information transmitted through the website or by electronic means cannot be guaranteed.

Depending on the individual’s location and the applicable data protection laws, the individual may have the right to request access to personal data, correction of inaccurate or incomplete personal data, deletion of personal data, restriction of processing, objection to processing based on legitimate interests or direct marketing, withdrawal of consent where processing is based on consent, data portability where applicable, and the right to lodge a complaint with a competent data protection authority.

Requests relating to the exercise of data protection rights may be submitted to GWayBiz by email. For security and verification purposes, GWayBiz may request additional information to confirm the identity of the individual before responding to such request.

Where marketing communications are received from GWayBiz, the recipient may unsubscribe at any time by using the unsubscribe link, replying to the relevant email, or contacting GWayBiz directly. Withdrawal from marketing communications does not affect the right of GWayBiz to send service-related, transactional, or administrative communications where such communications are necessary.

The website may contain links to third-party websites, platforms, payment providers, social media pages, partner websites, or other external resources. GWayBiz is not responsible for the privacy practices, content, security measures, or data processing activities of any third-party websites or services. Visitors are advised to review the privacy policies and applicable terms of any third-party websites or services before providing personal data to such third parties.

The website and services of GWayBiz are not intended for children. GWayBiz does not knowingly collect or process personal data relating to children. If it becomes known that personal data of a child has been collected without an appropriate legal basis or required consent, reasonable steps will be taken to delete such information.

As a general rule, GWayBiz does not request special categories of personal data unless such information is necessary for a specific service, is provided voluntarily by the client, or is required for a particular legal, immigration, compliance, administrative, or regulatory process. Special categories of personal data may include, among others, information relating to health, biometric data, religion, political opinions, or other sensitive information as defined under applicable data protection laws. Where such data is processed, it is processed only on the basis of an appropriate lawful ground and only to the extent necessary for the relevant purpose.

Where the visitor or client provides personal data relating to another individual, including a shareholder, director, beneficial owner, family member, employee, partner, representative, or any other third party, the visitor or client confirms that such data has been provided lawfully, that there is an appropriate basis for disclosing it to GWayBiz, and that the relevant individual has been informed about the processing of their personal data where required by applicable law.

GWayBiz reserves the right to amend, update, supplement, or otherwise modify this Privacy Policy from time to time in order to reflect changes in its services, website functionality, business operations, data processing practices, applicable legal requirements, regulatory guidance, or technical and organisational measures.

Any updated version of this Privacy Policy shall be published on the website and shall indicate the relevant “Last updated” date. Unless otherwise stated, the revised Privacy Policy shall become effective from the date of publication on the website.

Visitors and clients are encouraged to review this Privacy Policy periodically in order to remain informed about how personal data is collected, used, disclosed, stored, and protected. Continued use of the website or continued communication with GWayBiz after the publication of an updated Privacy Policy may be regarded as acknowledgement of the updated terms, to the extent permitted by applicable law.

Where required by applicable law, or where changes materially affect the rights of individuals or the manner in which personal data is processed, GWayBiz may provide additional notice or request renewed consent before applying such changes.

Any questions, requests, notices, or enquiries relating to this Privacy Policy, the processing of personal data, the exercise of data protection rights, withdrawal of consent, objection to processing, or any other privacy-related matter may be submitted to GWayBiz using the contact details provided below.

When submitting a request relating to personal data, the individual should provide sufficient information to allow GWayBiz to identify the relevant person, understand the nature of the request, and respond in accordance with applicable data protection laws. For security reasons, GWayBiz may request additional information or documentation to verify the identity of the individual before processing the request.

GWayBiz will seek to respond to privacy-related requests within the timeframe required by applicable law. Where a request is complex, incomplete, excessive, repetitive, or requires additional verification, the response period may be extended where permitted by applicable law.

GWayBiz

Website: gwaybiz.com

Email: hello@gwaybiz.com